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International Shipping
For SATELLITE 2012, we’ve partnered with Agility Fairs and Events Logistics LLC to assist you with your international shipping needs. Some the of the services they provide include the shipping of international exhibits to the show, completing Customs clearance procedures, delivering to the appointed site handling contractor and re-exporting the freight at the conclusion of the show.
For a free estimate of shipping and import charges go to www.agilitylogistics.com/fairseventsenquiry
Arrival Deadlines:
Deadline for arrival of LCL sea freight to Baltimore Terminal: February 11
Deadline for arrival of FCL sea freight to Baltimore port: February 14
Deadline for arrival of air freight to Baltimore (BWI) airport: February 21
Click here to download the order form.
The most important steps to take when planning your international shipment include:
Preparation:
- Plan to ship early – Advance planning reduces your shipment costs. With increasing security procedures causing delays to and from the United States, it is imperative that you meet the deadlines above. Note that dates above are deadlines, not targets. Arrivals up to 3 weeks before the deadlines are welcome & encouraged. Please notify Agility Fairs USA once arrangements are made.
- How to ship – Choose the method of shipment that works best for your exhibit. Select ocean freight if your schedule allows for up to 6 weeks transit. Choose air freight for a much shorter transit time. Small ocean freight shipments (shipments under 1 cubic meter) incur several minimum charges, so air freight is sometimes less expensive than sea freight for small shipments.
- Notification – You must notify Agility Fairs & Events of the details of your shipment. List Agility Fairs & Events at the above address as the notify party on all shipping documents. All shipping documents must be e-mailed or faxed to Agility Fairs & Events as soon as they’re issued. Only then can Agility Fairs & Events clear your shipment through U.S. Customs.
Details:
- Labeling and Packing – U.S. Customs requires that all goods be permanently marked with their country of origin. Clearly label every piece with your company name, the name of the show and your booth number. Large labels work best. Be sure that your packing materials are adequate protection for both the means of transport and the sensitivity of your goods.
- Wood Packing Materials – All wood packaging must be treated and marked. This includes crating, pallets, cases, skids and dunnage. Shipments packed in non-treated and marked wood material will not be permitted entry by US Customs and will be re-exported at the shipper’s expense.
- Wood Products – Lacey Act regulations ban trade in illegally sourced timber and wood products. Commercial invoices must state country of origin and genus-species of wood items shipped into USA.
- Documentation – Prepare a commercial invoice in English with complete descriptions and model/serial numbers. List harmonized tariff (HTS) numbers for each line item on the invoice. Include a packing list with the dimensions, gross and net weights of each package shipped.
- Insurance – Take out adequate insurance to cover the value of your exhibit to and from the show.
For more information, click here for the contact information for the Agility office in your country.
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